Brown Distributing Company, Inc.

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Family Office Administrative Assistant

Family Office Administrative Assistant

Job ID 
2017-3082
# of Openings 
1
Job Location 
US-FL-West Palm Beach
Posted Date 
12/6/2017

More information about this job

Overview

The Family Office of Brown Distributing Company, Brown Distributing Holding Company, is currently seeking an experienced and dedicated Family Office Administrative Assistant in West Palm Beach, FL to assist on a variety of personal and business projects.

 

The position requires a high level of integrity, professionalism, and ethical standards. The ideal candidate will have prior corporate administrative support experience, excellent communication skills, be tech – savvy and detail oriented. This position will work out of the family office and report to the Family Office Administrator while work closely with all members of the family office as well as the founding family.

Responsibilities

The essential functions will include but are not limited to:

  • Providing exceptional daily administrative support to the family office;
  • Assist with calendar management, travel logistics, correspondence; and board meeting prep;
  • Point person on special projects and ad-hoc requests;
  • Creatively research various initiatives whether charitable, investment, personal or business-related for the Family Office;
  • Assist Administrator with coordinating and managing events, lunches and dinners for various business or charitable events
  • Assist Administrator with lifestyle management, travel arrangements, and property management as appropriate;
  • Assist with managing and optimizing calendar – Microsoft Office Outlook. This requires extreme attention to detail and follow up skills as well as high level of understanding of context of meetings and profile of attendees in order to schedule appropriately. Calendar personal appointments in addition to business meetings and telephone calls;
  • Taking initiative to plan, in advance of travel, and ask appropriate questions to properly accommodate needs (being cognizant of details such as other time zones, etc.);
  • Develop strong rapport with team members while demonstrating flexibility and willingness to assist co-workers at all times;
  • Setting up conference rooms/calls for meetings, arrange for refreshments and clear room after meetings
  • Order office supplies, make sure all office equipment is fully functional at all times and provide general administrative support such as overnight mailings, copying, etc.;
  • Be willing to help with personal tasks that could include gift buying, wrapping and occasional errands if needed.
  • Feel confident in asking questions when you are not sure or don’t know;
  • Willingness to roll up sleeves and do whatever needs to be done to realize the goals of the family office.

Qualifications

  • Bachelor’s degree or equivalent strongly preferred
  • 3-5 Years prior Corporate Administrative Assistant experience strongly preferred
  • Tech savvy skills for personal and business research
  • In-depth knowledge and proficiency of MS Office, Apple products, Adobe, strongly preferred
  • Excellent communications and interpersonal skills; excellent people and project management skills
  • Acute attention to accuracy and detail in all aspects of responsibilities
  • Ability to easily adapt to changing priorities, multi-task, and thrive in a fast paced environment
  • Ability to take direction as well as initiative, anticipate needs and exercise sound judgement;
  • Ability to maintain highest level of confidentiality is imperative;
  • Ability to discern when to be a creative thinker and when directives need to be followed and objectives met;
  • Excellent ability to prioritize work
  • Excellent planning, time-management, and organizational skills
  • Able to handle sensitive information with a high degree of confidentiality
  • Can do attitude – no task too big or small mentality required

All final applicants will be required to comply and pass all drug, background, and driving checks

 

Brown Distributing is an Equal Opportunity Employer and a Drug Free Work Place.